Effective Date: 01 September 2025
University Vacancies Ireland is committed to protecting your personal data. This privacy policy explains how we collect, use, disclose, and safeguard your information in accordance with the General Data Protection Regulation (EU) 2016/679 ("GDPR") and the Data Protection Act 2018 (Ireland).
What Personal Data We Collect
We may collect the following personal data:
a. Volunteered Information (via forms):
- Name
- Email address
- Phone number
- Location
- CV and cover letter (if applying for a vacancy)
- Academic and professional history
- Application history
- Any other details you submit in forms or applications
b. Automatically Collected Information (via cookies and server logs):
- IP address
- Browser type and version
- Pages visited and time spent
- Cookie preferences
- Display settings (e.g. text size)
Legal Bases for Processing
We process your personal data based on the following legal grounds:
a. Purpose
Responding to enquiries
Managing job applications
Website analytics (e.g., Google Analytics)
Maintaining site security and performance
b. Legal Basis
Your consent (Article 6.1(a))
Performance of a contract or pre-contractual steps (Article 6.1(b))
Your consent (Article 6.1(a))
Our legitimate interests (Article 6.1(f))
You may withdraw your consent at any time by contacting us or adjusting your cookie settings.
How We Use Your Information
We use your personal data for the following purposes:
- To respond to queries or contact requests
- To process job applications and manage recruitment
- To operate, maintain, and improve our website
- To analyse visitor trends and improve user experience
- To comply with legal obligations
Cookies
We use cookies for essential website functionality and analytics.
- Essential cookies: Enable basic features (e.g., session persistence, accessibility).
- Analytics cookies: Used with Google Analytics to understand site usage.
You can manage your cookie preferences using our cookie banner or by adjusting your browser settings.
Who We Share Your Data With
We do not sell or share your personal data with third parties for marketing purposes. We may share it with:
- IT and hosting service providers (e.g., web hosting or cloud storage)
- Legal authorities, if required by law
- Google Analytics
All third parties are subject to data processing agreements under Article 28 GDPR.
Your Data Protection Rights
You have the following rights under GDPR:
- Access – request a copy of your personal data
- Rectification – correct inaccurate or incomplete data
- Erasure – request deletion (“right to be forgotten”)
- Restriction – limit how your data is used
- Objection – object to processing based on legitimate interest
- Portability – receive your data in a machine-readable format
- Withdraw consent – where processing is based on consent
Security
We use appropriate physical, technical, and administrative measures to protect your data from loss, misuse, or unauthorised access. These measures are reviewed regularly.
Updates to This Policy
We may update this privacy policy from time to time. The most recent version will always be posted on this page, with the effective date at the top.
Contact Us
Any queries regarding privacy and this website can be submitted via the Contact Us form.